Posted to MedZilla on 2/22/2018

Takeda Pharmaceuticals

US-MA, Import / Export Specialist 1800397-MZ


Are you looking for a patient-focused company that will inspire you and support your career? If so, be empowered to take charge of your future at Takeda. Join us as an Import / Export Specialist in our Cambridge office.

Here, everyone matters and you will be a vital contributor to our inspiring, bold mission. As an Import / Export Specialist working on the Global Import / Export and Trade Compliance team, you will be empowered to make decisions andprovide technical expertise to our internal stakeholders in the import-export area, and a typical day will include:


The Import/Export Specialist is responsible for the preparation and coordination of export and import shipping documentation as well as adhering to compliance policies and procedures for Pharma Science and Research and Development organizations. The position emphasizes managing Import/Export transactions requests and assisting management in the resolution of issues that may arise (during clinical study conduct), and includes interaction with customs brokers, freight forwarders and transportation service providers, and as necessary with government officials from Customs, FDA, USDA, Fish Wildlife and other participating government agencies.


  • Assist in the creation and adherence of export and import compliance policies and procedures for the organization regarding Clinical Trial Material (CTM) and raw material shipments.
  • Manage daily import and export transactions ensuring compliance to all US Government Laws and Regulations. This includes US Customs Border and Protection, USDA, FDA, Fish Wildlife, Public Health, Bureau of Industry and Security, DEA, FAA and possible other government agencies. Prepare formal responses for questions specific to imports or exports.
  • Adhere to country specific standard operating procedures for importing/exporting clinical trial material and raw materials, including logistics, customs clearance and delivery cycle times. Continually track and maintain changes to regulations and define strategies to avoid potential conflicts.
  • Liaise with in-country coordinators/CRO s to establish standard import and export requirements for clinical trials, including export license determination.
  • Help to maintain all international product data for development compounds: Country of Origin, Tariff Code/Schedule B, Export Commerce Control Number (ECCN), FDA product codes, NDA s, IND s for raw materials, chemical intermediates, and finished goods.
  • Screen export orders for compliance with US Government denied party listings
  • Verify shipment documentation of development compounds for proper valuation, classification, country of origin, and record retention.
  • Instruct customs brokers and freight forwarders on how to handle the products. Conduct import post-entry review import audits ensuring transactions comply to US import regulations. If incorrect, provide instructions for entry corrections. Help conduct performance assessments.
  • Review contracts and task orders to ensure international distribution pathways are aligned with the import/export regulations and the business needs.
  • Assist in CTM budget preparation and control activities by identifying customs duties and taxes.



  • Minimum 4 years experience in R&D material management/project planning/ clinical supplies including 2 years experience in importing and exporting in pharmaceutical industry
  • Bachelors Degree required, preferably in Business, Science or Law
  • Strong working knowledge and understanding of the US Customs and Border Protection (CBP) regulations
  • Expert knowledge of Title 19 Code of Federal Regulations (CFR) and Harmonized Tariff Schedule (HTS) of the United States
  • Proven knowledge of the Export Administration Regulations (EAR)
  • Familiar with Customs-Trade Partnership Against Terrorism (C-TPAT) and Importer Self-Assessment (ISA) programs and requirements for qualification
  • Understanding of Automated Export System


  • Computer database and spreadsheet experience
  • Global Logistics experience
  • Export Compliance Officer certification
  • Customs License Broker

Skills and Knowledge

  • Strong written and verbal communication skills
  • Strong general business and business application knowledge
  • Excellent training, listening, diagramming and documentation skills
  • Promotes a spirit of cooperation, trust and respect within the team and with others
  • Demonstrated ability to focus on project work and efficiently bring projects to completion
  • Demonstrates independent troubleshooting and problem solving.
  • Demonstrate problem solving and decision making abilities
  • Attention to details and strong analytical skills
  • Leadership skills ability to lead and train cross-functional project teams
  • Strong ability to influence others and interpret government regulations
  • Requires aptitude and potential to learn import and export regulate


  • Ability to drive or fly to various meetings/ client sites limited overnight.
  • Some international travel may be required.
  • Approximately 5% travel.


  • 401(k) with company match and Annual Retirement Contribution Plan
    Tuition reimbursement
  • Company match of charitable contributions
  • Health & Wellness programs including onsite flu shots and health screenings
  • Generous time off for vacation and the option to purchase additional vacation days
  • Community Outreach Programs

Empowering Our People to Shine

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Takeda is an EEO employer of minorities, women, disabled, protected veterans, and considers qualified applicants with criminal histories in accordance with applicable laws. For more information, visit

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