Posted to MedZilla on 1/14/2018


Shionogi

US-NJ, Senior Admin. Assistant- US Regulatory Affairs 17_0070-MZ


 
 

Shionogi Inc. is the U.S. subsidiary of Shionogi & Co., Ltd., a leading Japanese pharmaceutical company with state of the art research capabilities that has provided innovative medicines essential to people's health for over 135 years. I

n the US, Shionogi Inc. develops and commercializes pharmaceutical products that address unmet medical needs in the areas such as pain and anti-infectives.

Provide executive administrative support to the Vice President, Regulatory Affairs and Global Projects as well as their team in all day-to-day processes. The Senior Administrative Assistant, US Regulatory GDP will perform a wide variety of administrative tasks that include but are not limited to the responsibilities listed below.

RESPONSIBILITIES

  • Calendar management and scheduling of appointments/meetings.
  • Screen phone calls.
  • Support FDA Meetings, including coordination and communication of logistical details such as contracts, travel, hotels, dinners, rehearsals. 
  • Coordination of industry meetings such as ASCO, ICAAC, ECCMID, including registration, logistics and meeting planning as needed. 
  • Coordinate as needed Global Regulatory TC/WebEx Meetings, Team Meetings, Vendor Meetings, Interview panels. 
  • Manage all travel (both domestic and international) for team members including, publishing and calendaring all itineraries and plans. 
  • Understand travel preferences of supported staff and proactively troubleshoot and address travel conflicts. 
  • Manage expense report preparation and reconciliation according to SI policy for Directors and above.
  • Manage all FDA TC/Web Casts internally. 
  • Liaison between Shionogi Inc. (SI) and Shionogi & Co., Ltd. (SHQ - parent company) in coordinating teleconferences/meetings, etc. 
  • Maintain confidentiality of sensitive information.
  • Record and document meeting minutes for staff meetings. 
  • Manage new vendors, including legal approvals, and procurement process.
  • Advise team with respect to company messages, alerts, new policies, practices when appropriate.
  • Assist with preparations and routing for all contracts required by the department. 
  • Assist with on-boarding new employees and contractors as requested. 
  • Assist with the development of internal/external communications and produce PowerPoint presentations as needed. 
  • Perform research on specific topics and coordinate activities of projects/events.
  • Train or familiarize new staff on company work processes and procedures, and acts as a resource to new team members as required. 
  • Copying, faxing, filing, mailing overnight/shipping as required.
  • Coordinate the ordering of supplies, materials, publications, services, etc. 
  • Cover reception desk as needed. 
  • Perform other administrative or office duties or projects as required or as assigned.

REQUIREMENTS

  • High school degree required; Bachelors degree preferred. 
  • Minimum of 4 years administrative experience including past experience supporting executive level staff.
  • Background/Experience within Regulatory Affairs is preferred. 
  • Must demonstrate a high degree of confidentiality with regard to sensitive information.
  • Ability to anticipate needs, and analyze and solve problems quickly and proactively.
  • Attention to detail; excellent organization and follow-up skills a must.
  • Ability to prioritize tasks to achieve established deadlines. 
  • Ability to make responsible decisions with limited information; accomplishing tasks independently. 
  • Excellent communication skills, both verbal and written. 
  • Demonstrated high level of proficiency with Microsoft Office Suite of products (Office, Word, Excel, Power Point, and Adobe).
  • Ability to interface with administrative support team of company and build professional relationships.
  • Must be a self-starter and be able to multi-task.
  • Must be flexible and adaptable to changing project priorities, work assignments and deadlines.
  • Must be familiar with a variety of administrative concepts, practices and procedures. 
  • Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ.

To be considered for this position, you must apply online at: https://www.shionogi.com/careers/careers.html -- and meet the requirements of this opportunity.

We look forward to reviewing your resume & qualifications.

  • We are an Equal Opportunity Employer.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.

Please visit our website at Shionogi.com

 
 


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  considered, please do so. Applications for all positions are subject to each employer's specific requirements.